Privacy Policy

Effective Date: September 23, 2025

This Privacy Policy explains how AskHRBot collects, uses, stores, and protects information. AskHRBot is operated by Suniv HR Solutions Inc. (“we,” “our,” or “us”).

1. Information We Collect

We collect only what is necessary to provide the Service, including:

Account information: name, business email, and organization details
Customer content: HR policies and documents you upload
Usage & technical data: interaction logs (if enabled), browser/device information, and performance and error logs

2. How We Use Information

We use information to:

Deliver and operate the Service
Generate responses based on your approved content
Maintain security and performance
Improve reliability and user experience

3. AI & Data Use

Customer data is processed solely to provide the Service
Data is isolated by organization
We do not use customer data to train public or consumer AI models

4. Data Security

We apply industry-standard safeguards, including:

Encryption in transit and at rest
Access controls and tenant isolation
Secure infrastructure and monitoring

5. Data Sharing

We do not sell personal data.

We may share information with trusted service providers who support our infrastructure, or where required by law. Service providers are bound by confidentiality obligations.

6. Data Retention

We retain data only as long as needed to provide the Service or meet legal obligations.

7. Your Rights

Depending on your location, you may request access to, correction of, or deletion of your data. Requests can be sent to support@askhrbot.com.

8. Cookies & Analytics

We may use cookies or analytics tools to improve functionality and performance.

9. Updates to This Policy

We may update this Privacy Policy periodically. Updates will be posted on our website.

10. Contact

Questions about privacy? Email support@askhrbot.com